Security guard management softwareCover every post.
Prove every hour you bill.

Security guard management software is the system a private security company uses to schedule officers, prove patrols were done, track time on site, write incident and daily activity reports, run payroll and bill clients. PatrolOS does all of these in one product: officers work from their phone and managers and clients use a web dashboard.

PatrolOS is security guard management software for private security companies. It runs scheduling, guard tours, officer timekeeping, incident and daily activity reports, payroll exports, client invoicing and a client portal from one system. Officers work from their own phone and managers and clients use the web.

PatrolOS is priced per company, not per guard, for up to 50 officers: Starter $299/month for up to 10 officers and 10 properties; Growth $599/month for up to 25 officers and 30 properties; Professional $999/month for 50 officers and up to 75 properties, plus $15/month per extra officer. Pay yearly and get two months free: $2,990, $5,990 or $9,990 a year. Every plan starts with a 7-day free trial and no credit card.

Yes. Every new company gets a 7-day free trial of the full product with no credit card. You set it up yourself, with no sales call required, and choose a plan before the trial ends.

A guard tour system proves an officer patrolled a property. Officers scan QR codes or NFC tags at checkpoints along their route, and each scan is saved with the time and the phone's GPS location. PatrolOS flags missed or late checkpoints and includes every scan in the client's daily activity report.

Most companies can run their first shift the same day: add a property and its post orders, place checkpoints, invite officers by email and schedule a shift. Officers sign in on their phone; there is no hardware to buy, and QR checkpoints can be printed on paper.

No. Officers use their own iPhone or Android phone in its web browser, and can add PatrolOS to the home screen like an app. NFC checkpoint tags are optional; QR codes work on any phone with a camera. A native PatrolOS app for background GPS is being prepared for the app stores.

Officers clock in from their phone inside the property's geofence, with an optional clock-in photo, and scan QR or NFC checkpoints on their tour. Each scan, incident and activity entry is time-stamped with GPS, so every hour on a timesheet or invoice links back to proof of service.

Yes. Every plan includes the client portal: property managers see daily activity reports, incidents with photos, patrol proof of service and their invoices for their own properties only.

Every plan includes timesheets and a payroll CSV export. On Growth and Professional, approved timesheets, with breaks deducted and weekly overtime split out, export as ready-to-import files for QuickBooks Payroll, Gusto, ADP (RUN and Workforce Now) and Paychex Flex.

PatrolOS lists the uncovered shift and ranks replacement officers who are free, hold a current guard card and won't go into overtime, so a supervisor can fill the post in a couple of taps. Panic alerts and critical incidents also alert managers instantly with in-app push notifications.

For many small and mid-size guard companies, yes. Guard tours, incident reports, scheduling, timekeeping, payroll exports, invoicing and a client portal are included in one monthly plan, without a long implementation project. Start a free trial to check it against how your team works.

Yes, on Growth and Professional, where it saves supervisors time: it drafts daily activity summaries and incident write-ups from officers' entries, suggests who should cover open shifts, and answers questions about your operation. It also works on its own overnight: it re-sends stops nobody accepted, checks on quiet officers and answers clients' routine questions from your records, handing anything else to your team. Incident reports reach a client only after a supervisor approves them, and owners can switch each AI job off.

Each company's data is isolated at the database level, encrypted in transit and at rest, and access is role-based with optional multi-factor sign-in. Sensitive actions are written to an audit log, and evidence files are stored privately and served through expiring links.