Security reporting software for guard companies
PatrolOS turns field activity into client-ready documentation. Officers report from their phone, AI drafts the narrative, supervisors approve it, and clients see the finished report — incidents, daily activity and evidence — in a live portal instead of an inbox thread.
Incident narratives, written in the field
- Step 1
The officer dictates what happened
From the officer app, the guard records a short voice memo or types a few lines at the scene, attaches photos, and tags the property and post.
- Step 2
PatrolOS drafts the narrative
The AI writes a structured incident report — classification, severity, timeline, people and property involved — using the officer's own account plus the GPS and timestamp already captured.
- Step 3
A supervisor reviews and signs off
Supervisors edit, approve or return the report. Every change is written to an audit log, so the final version has a defensible history.
- Step 4
The client receives it automatically
Approved incidents publish to the client portal and to email distribution lists, with evidence photos served from private, signed-URL storage.
Daily activity reports without the paperwork
Daily activity reports built from real events
DARs assemble automatically from clock-ins, checkpoint scans, tours, patrol routes and incidents — no one retypes a shift log at the end of the night.
Weekly and monthly client summaries
Scheduled summaries roll site activity into a per-client PDF with hours worked, tours completed, checkpoint compliance and incident counts.
Exception reporting
Missed checkpoints, late clock-ins, overtime and break violations surface as exceptions instead of hiding inside a long activity log.
Photo and evidence timeline
Every photo, note and scan is timestamped and geotagged, giving each report an evidence trail you can hand to a client or an insurer.
Client-facing dashboards and analytics
Live client-facing dashboard
Clients log into a branded portal to see patrol status, recent incidents and this month's reports without calling your office.
Operational analytics
Track incident volume by site, category and time of day, plus tour completion and response times across every contract.
Export and integrate
Download reports as PDF or CSV, or pull data through the API for your own BI and billing systems.
Role-based access
Officers, supervisors, managers and clients each see only the reports their role and organization allow, enforced at the database level.
Reporting is in every plan
Flat monthly company pricing — incident reports, DARs and the client portal are never a paid add-on.
- Starter$249/moUp to 10 officers · 10 properties
- Growth$499/moUp to 25 officers · 30 properties
- Professional$799/moUp to 50 officers · 75 properties
Security reporting FAQ
- What is security reporting software?
- Security reporting software captures what officers did and observed on shift — patrols, checkpoint scans, incidents and daily activity — and turns it into structured, timestamped reports that managers and clients can review and archive.
- Can PatrolOS write incident reports automatically?
- Yes. An officer dictates a voice memo or types a short account and PatrolOS drafts a full incident report with classification, severity and timeline. A supervisor reviews and approves it before it reaches the client.
- Do clients get their own reporting access?
- Every plan includes the client portal, where property managers see live patrol status, incident reports with evidence, and monthly summary PDFs.
- Can officers report without cell signal?
- Yes. Reports, photos and checkpoint scans queue on the device and sync automatically once the phone regains connectivity.
- What does security reporting software cost?
- PatrolOS bills per company, not per guard: Starter at $249/mo, Growth at $499/mo, Professional at $799/mo. Incident reporting, DARs and the client portal are in every plan.