Security guard scheduling software for shifts, clock-in and overtime
Plan coverage for every property and post, let officers clock in from their own phone with GPS, and let overtime and break rules apply themselves. PatrolOS keeps the schedule, the timesheet and the proof of service on the same shift record — so the hours you bill are the hours that were worked.
Shift planning
Most guard companies outgrow the spreadsheet at the second or third contract. Scheduling in PatrolOS is organized the way the work actually is: by property, by post, by shift.
Build the schedule by property
Lay out every post and shift for a property on one board, so you can see coverage per site instead of reconstructing it from a spreadsheet.
Assign officers to posts
Put the right officer on the right post and see their existing assignments before you commit the shift, so nobody is double-booked across two properties.
Fill open shifts
Open shifts stay visible until they are covered, so a callout on a Friday night is a gap you can see and fill rather than one a client discovers.
Officers see their own schedule
Each officer opens their upcoming shifts on their phone, with the property, post and start time they are expected at.
Mobile clock-in
A schedule is only worth what you can verify against it. Officers punch in and out from their phone, and every punch carries a timestamp, a device location and the property it belongs to. That is what turns a planned shift into a billable, defensible record.
Automated overtime rules
Overtime is where thin margins disappear. Configure how paid hours, unpaid meal breaks and weekly overtime are calculated once, and PatrolOS applies the same rules to every shift when it builds timesheets — including flagging breaks that were missed or cut short.
What is included
Mobile clock-in with GPS
Officers punch in from the phone they already carry. Location is captured with the punch, so a shift cannot start from the parking lot down the street.
Property-verified punches
The punch is tied to a specific property and shift, so hours land against the right contract instead of a generic timesheet.
Automated overtime rules
Configure how paid hours, unpaid meal breaks and weekly overtime are calculated once. Timesheets apply those rules to every shift automatically.
Break and meal compliance
Required breaks are tracked against each shift, and missed or short meal periods are flagged as exceptions rather than discovered at payroll.
AI scheduling assistance
Get coverage suggestions when you are filling a schedule, so you are not solving the same rotation puzzle by hand every week.
Coverage visibility
See which posts are staffed right now and which are not, across every property you run.
Timesheets ready for payroll
Approved hours roll into timesheets with the overtime and break rules already applied, then export to your accounting stack.
Schedule tied to the rest of operations
The same shift drives patrols, dispatch and reporting, so scheduling is not a separate system you have to reconcile.
Scheduling is in every plan
Flat monthly company pricing — scheduling, mobile clock-in and overtime rules are never a paid add-on, and you are not charged per guard.
- Starter$249/moUp to 10 officers · 10 properties
- Growth$499/moUp to 25 officers · 30 properties
- Professional$799/moUp to 50 officers · 75 properties
Guard scheduling software FAQ
- What is security guard scheduling software?
- It is the system a security company uses to plan which officer works which post at which property, then to confirm that the shift was actually worked. In PatrolOS the same shift record drives the schedule, the mobile clock-in, the timesheet and the client-facing report.
- How do officers clock in?
- From their phone. The officer opens their shift, selects the property they are assigned to and punches in; the punch records the time and device location against that specific property and shift.
- Can it handle overtime rules?
- Yes. You configure how paid hours, unpaid meal breaks and weekly overtime are calculated, and PatrolOS applies those rules when it builds timesheets, so overtime is not something a manager has to catch by hand.
- Does it work for multiple properties and posts?
- Yes. Schedules are built per property and post, and coverage views span every site you run, which is the point at which spreadsheets usually break down.
- What does guard scheduling software cost?
- PatrolOS is billed per company, not per guard: Starter at $249/mo, Growth at $499/mo, Professional at $799/mo. Scheduling, clock-in and overtime rules are included in every plan.